• Bookmark and Share
• E-mail a Colleague

• Home
• Program
  • Keynote Speakers
  • Speakers Briefing Notes
  • Conference Streams & Hot Topics
• Pre-Conference Workshops
• Abstracts
  • Call for Abstracts
  • Criteria For Assessment Of Abstracts
  • Call for Pre Conference Workshops
  • Full paper submission
  • Poster Guidelines
• Sponsorship & Promotional Display
• Registration
  • Grants
  • Social Program
  • Tours
• Accommodation
• Venue & Host City
  • Whats on in Sydney?
• General Information
  • Related Links
  • Organising Committee

Accommodation

The Conference Managers have negotiated competitive room rates for delegates at a variety of venues for conference delegates.

Why book with the Conference Managers?

• Competitive Room Rates
• Flexibility – only 1 nights cancellation fee, no charges for changing your booking and no charges for reducing your stay

Hotel
Single (SGL): A single occupancy room with one bed
Double (DBL): A double occupancy room with one bed
Twin (TWN): A double occupancy room with two beds

Please note bedding configurations are subject to hotel availability

Star Rating	Walking time to Conference Venue	Hotel	Room Type	Room Only Rate per room per night	Bed & Breakfast Rate per room per night
5	Conference Venue	Hilton Sydney	Guest Room SGL	$275.00	$295.00
			Guest Room DBL/TWN	$275.00	$315.00
4	4 minutes	Metro on Pitt	Superior Room SGL *Fully Booked 31 August – 1 September	$175.00	$195.00
			Superior Room DBL/TWN *Fully Booked 31 August – 1 September	$175.00	$215.00
			Standard Room SGL *Fully Booked 31 August – 1 September	$155.00	$175.00
			Standard Room DBL/TWN *Fully Booked 31 August – 1 September	$155.00	$195.00
3.5	15 minutes	Metro Hotel Central Sydney	Superior Room SGL	$169.00	$187.00
			Standard Room DBL\TWN	$169.00	$205.00

Please Note:

• Click on the hotel name to view hotel photos and fact sheets.
• The above rates include the Australian Goods and Services Tax (GST).
• Rates may increase without notice due to changes in government charges, taxes or levies.
• Room only rates do not include breakfast.
• Bed and breakfast rates include full buffet breakfast
• A minimum one night’s deposit must be paid or credit card details given at time of booking to guarantee reservation

Accommodation Map

Please click here for the accommodation map.

Group Bookings / Non-listed Hotels

If your organisation would like to make a Group Booking or place group accommodation at hotels not listed in this brochure, the Conference Managers can secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our experienced staff are able to ensure all your needs are met and your booking is managed efficiently. 

Ph: +61 2 9265 0700
Fax: +61 2 9267 5443
E-mail: aes2011@arinex.com.au       

Rates and Reward Programs

Accommodation held by the Conference Managers has been secured at highly competitive rates for Conference delegates. In addition, delegates who are members of the listed reward program can earn points by staying at the hotel. Members should provide their membership card to Reception when checking into the hotel.

Deposit

Rooms are being held by the Conference Managers on behalf of the delegates until 26 July 2011. All hotel accommodation bookings must be accompanied by a minimum one night's room rate or credit card details in order to secure a reservation. The Conference Managers will accept accommodation deposits up until 26 July 2011 and will settle the deposit with the hotel. Delegates must settle the balance of their account with the hotel concerned upon check out.

Late bookings can be made through the Conference Managers after 26 July 2011 but are subject to availability and credit card details are required to secure the reservation. One night’s room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or the delegate fails to arrive on the specified date.

For all bookings that have been paid in full: Please note if you do not arrive at the hotel on the specified date the hotel will hold the room for each paid night and all monies will be retained by the hotel.

How to Book Accommodation

To book, complete either the Online Registration Form or the Hardcopy Registration Form . The Conference Managers will forward your contact details, reservation and deposit or credit card details to the hotel of your choice.

Change of Booking

Any change to a reservation must be notified to the Conference Managers and not directly to the hotel. Please note that any changes should be made to the Conference Managers by 10 August 2011.

Cancellations must be made in writing.

Late Arrivals

Please indicate on your registration form or notify the Conference Managers in writing if you will arrive at your hotel after 1800 hours, failure to do so may mean that your room will be released.

Check-in and Check-out times

Many international flights arrive into Australia in the early morning. For most hotels, Check-in time is 1500 hours and Check-out time is 1100 hours. Should you wish to guarantee check-in before 1500 hours you will need to pre-book, and pay for the previous night. If you wish to guarantee a late checkout you will need to book for the next night. These additional nights can be booked at the time of making your reservation. If required please indicate on your registration form.

Hotel Check in Procedures

As per standard hotel policies and procedures delegates will be required to provide a credit card or full cash payment upon check in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights, regardless if your booking was guaranteed by a deposit to secure your booking.

The hotel will hold on your credit card, until point of check out, all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full plus a cash deposit for incidentals. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check out.

Please note the daily incidental charge may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card prior to check in, please contact the hotel directly.

Accommodation Refunds

The deposit is non-refundable at 26 July 2011 and will be forfeited if you do not arrive on the date for which you have booked. Cancellations must be made in writing.